Submissions

Privacy Statement

Cayo Dental Journal (CDJ)

Cayo Dental Journal (CDJ) is committed to protecting the privacy, confidentiality, and integrity of all personal information collected through our journal website and publishing platform. This Privacy Statement explains how information is collected, used, stored, and protected when authors, reviewers, editors, readers, and other users interact with the journal.

By using the Cayo Dental Journal website, submitting manuscripts, registering an account, or participating in the editorial and peer-review process, users acknowledge and accept the practices described in this statement.

1. Information We Collect

We may collect and process the following categories of information:

a. Registration Information

When users create an account or interact with the journal platform, we may collect:

• Full name

• Email address

• Institutional affiliation

• Country of residence

• Username and password

• Professional role or academic background

• ORCID iD (if provided)

• Contact preferences

b. Manuscript Submission Information

When authors submit manuscripts, we may collect:

• Author names and affiliations

• Corresponding author contact details

• Manuscript files

• Supplementary files

• Funding statements

• Conflict of interest disclosures

• Ethical approval statements

• Author contribution statements

• Reviewer suggestions (if applicable)

c. Editorial and Review Information

For reviewers, editors, and editorial staff:

• Professional details

• Contact information

• Review assignments

• Editorial decisions

• Correspondence records

• Performance and workflow records

d. Technical Data

We may automatically collect limited technical information such as:

• IP address

• Browser type

• Device type

• Date/time of access

• Pages visited

• Download activity

• System logs and security data

2. How We Use Information

Collected information may be used for the following purposes:

• Managing user accounts

• Processing manuscript submissions

• Conducting peer review

• Editorial decision-making

• Publishing accepted articles

• Communicating with authors, reviewers, and readers

• Sending system notifications and journal updates

• Maintaining academic records

• Preventing misconduct, fraud, or abuse

• Improving website performance and user experience

• Complying with legal, ethical, and scholarly publishing obligations

3. Publication and Public Disclosure

Information included in published articles becomes part of the permanent scholarly record and may be publicly available, including:

• Author names

• Affiliations

• Abstracts

• Article metadata

• References

• Funding statements

• Conflict disclosures

• ORCID iDs (if supplied)

Authors are responsible for ensuring that submitted content does not contain confidential or unauthorized personal information.

4. Confidentiality of Peer Review

CDJ respects the confidentiality of the peer-review process.

• Reviewer identities will be handled according to the journal’s peer-review model.

• Manuscripts under review are confidential documents.

• Editors and reviewers must not share, distribute, or misuse submitted material.

• Internal editorial discussions remain confidential unless disclosure is required by policy or law.

5. Data Sharing

CDJ does not sell personal data.

Information may be shared only when necessary with:

• Journal editors and authorized staff

• Reviewers (limited to what is required for review)

• Publishing platform service providers

• Indexing and archiving services

• DOI registration agencies (such as Crossref)

• Anti-plagiarism or integrity screening services

• Legal or regulatory authorities where required

All such sharing is limited to legitimate publishing purposes.

6. Data Storage and Security

We take reasonable administrative and technical measures to protect personal information, including:

• Secure access controls

• Password-protected accounts

• Server and platform security measures

• Restricted administrative access

• Backup procedures

• Monitoring for unauthorized access

However, no online system can guarantee absolute security.

7. Data Retention

Because scholarly publishing requires maintenance of the academic record, certain data may be retained for extended periods, including:

• Published article records

• Submission histories

• Editorial decisions

• Review records

• Correspondence logs

• Metadata required for indexing and archiving

Where appropriate, non-essential personal data may be removed or anonymized.

8. Cookies and Platform Functionality

The journal platform may use cookies or similar technologies to:

• Maintain login sessions

• Remember preferences

• Improve usability

• Support security functions

• Generate usage statistics

Users may disable cookies in their browser, though some features may not function properly.

9. User Rights

Subject to applicable laws and operational limitations of scholarly publishing systems, users may request to:

• Access their personal data

• Correct inaccurate information

• Update account details

• Request deletion of non-essential data

• Withdraw optional communications

• Raise privacy concerns

Requests related to published scholarly records may be subject to editorial and archival obligations.

10. Third-Party Links and Services

The CDJ website may contain links to external websites or services. CDJ is not responsible for the privacy practices of third-party platforms.

11. Children’s Privacy

The journal platform is intended for professional, academic, and scholarly use. It is not directed toward children.

12. Changes to This Privacy Statement

This Privacy Statement may be updated periodically. Revised versions will be posted on the journal website with the effective date.

13. Contact Information

For privacy-related inquiries, corrections, or concerns, please contact:

Editorial Office
Cayo Dental Journal (CDJ)
Website: cayodentaljournal.com
Email: cdj@cayodental.com